Graphic design services
Tender and bid document design
Tender and bid document design in Ireland. Compliant, readable submissions for public procurement, laid out to the buyer's template and delivered to deadline.
Evaluators are reading under pressure
A tender evaluator has a scoring sheet, a pile of submissions and a fixed amount of time. They are not reading your bid the way you wrote it. They are hunting for the specific thing each question asked for, and awarding a mark when they find it.
Most bids make that harder than it needs to be. Answers buried in unbroken paragraphs, headings that do not match the question numbering, tables that run across a page break, charts that need a paragraph of explanation before they make sense. None of that changes how good the offer is. All of it changes how easy it is to score.
Designed inside the rules
Public procurement in Ireland usually comes with a response template, a page or word limit, a font size and a submission format. Those are compliance requirements, not suggestions, and a submission that breaks them can be marked down or excluded before the content is considered.
We work inside the template you are given. Where the template is bad, and plenty of them are, we make the response readable within its constraints rather than replacing it.
What actually changes
Question numbering carried through so every answer is where the evaluator expects it. A clear hierarchy so the summary of each answer is visible before the detail. Tables rebuilt so they hold together on the page. Charts redrawn so the point lands without a caption. Cover page, contents and dividers so a printed copy is navigable.
We will also tell you when an answer has drifted off the question, or when you are three hundred words over a limit. That is worth more than any amount of styling.
Accessible and submission ready
You get a tagged, accessible PDF with proper reading order, heading structure and alt text, plus a print version where the competition asks for hard copy. File sizes are kept inside upload limits, which is a surprisingly common reason a bid fails to submit on the last afternoon.
Who we do this for
Consultancies, contractors, professional services firms and not for profits bidding into Irish public sector competitions on eTenders and SupplyGov, and into framework and panel applications with local authorities, education and training boards, universities and state agencies.
Frequently asked questions
What is tender document design?
Taking the written response your team has produced and laying it out so an evaluator can read it quickly and score it fairly. Covers structure, typography, charts, tables, cover pages, dividers and a compliant, accessible PDF.
Can you work inside the buyer's own template?
Yes, and usually we have to. Most eTenders and SupplyGov competitions specify a response template, a page limit and a font size. We design inside those rules rather than around them, because a non compliant submission can be marked down before anyone reads it.
How much does tender design cost?
It is quoted per submission based on page count, how many charts and tables are involved, and the deadline. Short deadlines are possible but need to be flagged at the start so the schedule is realistic.
Can you turn a bid around quickly?
Yes, and most bids arrive with a fixed closing date that cannot move. Tell us the deadline when you first make contact and you will get an honest answer on whether it is achievable before you commit.
Do you produce accessible PDFs for public bodies?
Yes. Tagged PDFs with correct reading order, heading structure and alt text, which public sector buyers increasingly require. Say so at the start rather than after layout, because retrofitting it is slower.
Do you write the tender response?
No, the content is yours. We lay it out, tell you where the structure is working against the evaluator, and flag where you are over a page limit or answering a different question to the one asked.
★★★★★
It was great working with Kieran. He quickly understood exactly what I was looking for.